The nine most terrifying words in the English language are, ‘I’m from the government and I’m here to help.'” 

President Ronald Regan

 Let’s start with the difference between CDL, CMV, non DOT drivers.  

Most people think that they are pretty much the same thing.  

The key difference is that a CMV driver is anyone who operates a vehicle in commerce and that vehicle has a GVWR of more than 10K lbs.  

A CDL driver is anyone who operates a vehicle with a GVWR over 26k lbs or they transport a placardable amount of hazardous materials, or they operate a vehicle that was designed to transport 16 or passengers including the driver.

For all NON-DOT drivers, it is best practice to have their current driver’s license on file as well as running an MVR (Motor Vehicle Report, or driving record) annually.

NON-CDL CMV Drivers need to have:

  1. Driver File
  2. Driver License
  3. DOT Medical Card
  4. Certificate of Violations
  5. Road Test
  6. Previous employment verifications

All CDL Drivers need to have:

  1. Driver File
  2. Driver License
  3. DOT Medical Card
  4. Certificate of Violations
  5. Previous employment verifications
  6. Clearinghouse Query
  7. FMCSA DOT Drug test

Just in case that wasn’t enough information here is some more.

Here is a list of things that you need to have for all CMV Drivers File (DQ File)

HERE’S WHAT YOU NEED IN EVERY DRIVER FILE

Driver application 391.21

  • See the notes below

 

Annual Driver Review 391.25(a)

  • Must be completed within the first year (not needed if your company utilizes Constant MVR monitoring)
  • Completed annually
  • Keep the original
  • Last 3 years

 

Certificate of Violations

  • Must be completed within the first year
  • Completed annually
  • Keep the original
  • Last 3 years

 

Driver License

  • Keep original
  • Last 3 years 

 

Medical Card

 

Motor Vehicle Report

  • Must be pulled within 30 days of employment
  • Pulled Annually
  • Also must be pulled within 15 days of the medical card being renewed
  • Keep original
  • Last 3 years

 

Previous Employment verification (past 3 years)

  • The best practice is to pull for every employer for the last 3 years even if they marked non DOT position

 

Road Test

  •  CDL can be used as a road test except when
  • Required when an employee will be operating tankers
  • Required when an employee will be operating doubles or triples

**All NON-CDL drivers must have a road test**

 

Entry-Level Driver Training

  • Required for all drivers that come to your company with no experience
  • The best practice is to cover with all employees 

 

Drug and Alcohol clearinghouse results effective 1/6/2020

  • Must be pulled prior to allowing the driver to operate CDL vehicle
  • Pulled annually
  • Keep original
  • Keep last 3 years

 

The driver application needs to contain

  • Name and address of employer
  • The date the application was completed
  • Applicant name
  • Applicant address for the past 3 years
  • Applicant Date of Birth
  • Applicant social security number
  • Applicant driver license number
  • Applicant driver license state
  • Applicant driver license expiration
  • Applicant previous experience
  • Applicant accidents for the past 3 years
  • Applicant traffic citations for the past 3 years
  • Applicant driver license requirements page
  • Most applications contain a fair credit reporting act
  • Previous employment (10 years CDL applicants) (3 years non-CDL applicants)

 

Each previous employer must include

  • Dates of employment (Month and Year)
  • Company name
  • Address (City and State)
  • Reason for leaving
  • Was this a DOT sensitive position
  • Was the employee subject to FMCSRs?

I know that is a TON of information. 

If you have any questions, please don’t hesitate to reach out to me personally.

by yourself.” –Joel Barker